Invoice chasing
Xero · Gmail
3 chased
drafted in your tone, sent from your own inbox
- 1Reads overdue invoices
- 2Drafts a chaser
- 3Sends it and logs it
1 stubborn one escalated to you
How this worksDone-for-you AI workflows
Buy back your time. Buy back your sanity.
Scribe builds custom AI workflows that read your paperwork, make the judgement calls, and do the busywork — running on their own, all day. We design them, run them, and keep them working. No software to learn, no tech team needed.
Schedule
Every morning at 9
Gmail
Reads new invoices
Agent
Pulls out line items
Spreadsheet
Checks price list
Records
Checks customers
Loop
For each line item
Gate
Looks right?
If unsure
Human
Only the odd ones
Sheets
Enters it in your books
Runs on its own, every morning.
Example AI workflows
A few of the AI workflows we run.
Each one is custom-built on your data and your rules, then runs on its own. Here's what a single day looks like.
daily
Inbox triage
Gmail · WhatsApp
42 sorted
read, categorised, answered or escalated
- 1Reads every message
- 2Routes it by intent
- 3Replies or flags it
3 sensitive ones waiting your OK
How this worksOrder intake
Email · Sheets
18 lines
lifted off the PO and checked against your records
- 1Reads the order
- 2Checks price and stock
- 3Enters it in your books
1 mismatch sent to a human
How this worksSocial replies
Instagram · TikTok
4 drafts
replies written — nothing posts without you
- 1Watches comments + DMs
- 2Drafts a reply
- 3Waits for your tap
0 posted without approval
How this worksNew-hire setup
Form · Docs
2 packs
contracts and payroll set up from one form
- 1A new-hire form arrives
- 2Generates the contract
- 3Files payroll + IT
0 steps missed
How this worksRun monitor
Every workflow
12 runs
watched, retried, and reported on — by us
- 1Watches every run
- 2Retries the blips
- 3Alerts us on real fails
11 clean · we caught the 1
How this worksCustom AI agents, built into the flow.
Every Scribe workflow has agents inside — trained on your documents, your tone, and your rules. They do the judgement work between the steps.
Reads your paperwork
Invoices, order forms, scans, photos, long email threads. If a person could read it, an agent can — and it doesn't skim.
Pulls out the data
Names, amounts, dates, line items — lifted off the page and checked against your records before anything is entered.
Drafts in your tone
Replies, confirmations, summaries — written the way you'd write them, learned from how you actually write.
Decides the next step
Routine items get handled. Odd ones go to a person. The agent makes that call the same way every time — the way you taught it.
Connects to your tools
- Excel
- Xero
- TikTok
- Telegram
Plus web search, document scanning, and scheduled runs. If your team uses it, we can usually connect to it — tell us what you run on during the call.
How it works.
One cycle, run for every process we take on. Most clients add a second workflow within months.
01
Discover
A 30-minute call, then a short look at how the work actually happens today. We tell you straight what's worth automating — and what isn't.
02
Build & prove
We build the workflow by hand, on your real data, and benchmark it against how your team does the task. It goes live only when it meets that bar.
03
Run & improve
We host it, watch it, and keep refining it as your business changes. Nothing for your team to install, manage, or babysit.
Built to be trusted with real work.
A human stays in the loop
Any step that sends, posts, or pays can require sign-off first — a one-tap approval on the web or in Telegram. You decide where that line sits.
We watch every run
Every run is logged and monitored from our end. If something fails, we get alerted, we fix it, and we tell you what happened — usually before you'd have noticed.
Your data stays yours
Workflows run against your own accounts with the minimum access they need. We don't sell your data, train models on it, or keep more of it than the workflow requires.
Common questions.
How does pricing work?
Two parts, both quoted before you commit. You pay for usage — what your workflows actually run each month — plus a fixed monthly amount for a dedicated workflow developer: one person who knows your setup, watches it, and keeps improving it. We put both numbers in writing after the first call.
How long until something is live?
Simple workflows go live in one to two weeks. Most are running within a month, including testing on your real data. We give you a date with the quote and hold to it.
Do we need technical staff?
No. We build, host, and maintain everything. Your side of the work is telling us how the task happens today and approving what goes out. Nothing to install, nothing to administer.
What if our tools aren't on the list?
Most business tools have a way to connect, and building those connections is part of every project. Tell us what you run on during the call and we'll confirm on the spot.
Can we change a workflow after it's live?
Yes — as often as you like. Every change is included in your monthly fee: rule tweaks, new branches, new integrations, even entirely new workflows. We keep building and adjusting at no extra cost.
Buy back your time
Stop doing the work a computer should be doing.
Book a 30-minute call. Tell us what's eating your time. We'll tell you straight whether we can help.
30 minutes, no obligation — we reply within one business day.